Underworld Tours is committed to protecting your privacy in accordance with their obligations under data protection legislation.
The current data protection law is found in the Data Protection Act 1998 but with effect from 25th May 2018, the main data protection law will be the General Data Protection Regulation as supplemented by the Data Protection Act 2018 and related laws.
We, Underworld Tours, ensure that any personal data shared with us or the personal data that we get from other organisations will be kept safe and will not be used for any purposes that you have not agreed to. Also, we want to inform you that any personal data we are collecting will be used for Underworld Tours purposes only and will not be shared with any third-party organisations.
Where and how we collect your information
We collect your information in the following ways:
We will highlight information collected automatically through our websites or apps. In this policy where we talk about our website, we are referring to websites owned by Underworld Tours
A cookie is a simple text file that is stored on your computer or mobile device by a website's server and only that server will be able to retrieve or read the contents of that cookie. Each cookie is unique to your web browser. It will contain some anonymous information such as a unique identifier and the site name and some digits and numbers. When you access our websites or apps, your device will provide us some information such as type of device, operating system of device you are using or may report any details of website or app crash.
We also use a number of additional advertising cookies through tools that may change from time to time. However, these tools use a number of cookies to collect information and website usage statistics without personally identifying individual visitors to Underworld Tours
Underworld Tours uses Google Analytics to analyse the data but we do not collect any personal information. We use this tool to understand how our visitors are using and interacting with our website. This analysis helps us to make improvements to our web services and your online experience.
What information we collect and how we use it
Underworld Tours will collect information on you for different purposes outlined below:
Underworld Tours collects and uses information that you provide to us. When you make a booking with us or with our business partners or alliances for any product(s) that we sell, you are (as a minimum) asked for Name, Email, Contact No, Address, Nationality and Payment information.
While you are getting in touch with our customer service team, to reach us through another avenue such as social media or communicating with your booked product on our site, we also collect information about you from there too. After using our services, customers can be asked to provide a review to help future customers get exactly what they are looking for.
b. Other sources
We may also receive information about you from other sources. These include business partners like affiliate partners and other independent third parties. Any data we receive from them might be combined with information provided by you.
Our affiliates and business partners are allowed to share information about you with Underworld Tours – this might happen if you have support questions about your pending reservation, when disputes arise about a booking or service, or there's any other communication about your bookings with us.
c. Direct Marketing using email
We will only contact you by email if you have given consent. By consenting to receiving Underworld Tours emails or opting in to email communications, you grant us permission to use your email address to send you email marketing communication.
Please note we may also use your information with data matching, data analysis or direct marketing platforms/companies to perform service on our behalf (for e.g. Google, Facebook, Instagram, other display advertising etc).
At any stage, you may choose to opt out of such communications.
d. Data Sharing
Underworld Tours will not sell your data. We will not share your data for marketing purposes unless you have previously provided consent on our website, social media, agent portals or any other digital or document sources of Underworld Tours or its partners. Likewise, in some circumstances we may need to share your details with business partners or affiliates for processing your bookings.
We may transfer your personal data to locations outside of the European Economic Area (“EEA”) to service providers and group companies to process your personal data for purposes set above.
Where we transfer your personal data outside of the EEA we take all reasonably necessary steps to ensure that your data is treated securely and is not compromised.
e. Your choice
You always have a choice as to whether and how you want to receive communications about our work, products and services. If you do not want us to use your contact details to contact you in the future, you can opt out anytime.
If you choose not to be contacted by us, we will never send you personalised marketing communications, but we will keep your details on a ‘suppression list’ to ensure you aren’t contacted.
f. Legal basis for processing your personal data
Performance of contract: The use of your information may be necessary to perform the contract that you have with us. For example, if you use our services to make an online booking, we will use your information to carry out our obligation to complete and administer that booking under the contract that we have with you.
Legitimate interests: We may use your information for our legitimate interests, such as to provide you with the best suitable content of the website, emails and newsletters, to improve and promote our products and services and the content on our website, and for administrative, fraud detection and legal purposes.
Consent: We may rely on your consent to use your personal information for certain direct marketing purposes. You may withdraw your consent at any time by contacting us at the addresses at the end of this Privacy Statement.
In accordance with European data protection laws, we hold your information for only as long as necessary for the purpose needed.
h. Under 18’s/Children
The services offered by Underworld Tours are not directed at children under 18 years old. The use of any of our services is only allowed without the valid consent of a parent or a guardian. If we receive information from a child under 18 years old, we reserve the right to delete it.
i. Image rights
When you embark on a Underworld Tours tour, you may have your photograph taken for marketing purposes. We will always ask for consent to photograph or video.
If you consent to having your photo taken and used for marketing or PR purposes, we will hold your name, image and age (if applicable) on file for future re-use.
How we keep your personal information secure
In accordance with European data protection laws, we observe reasonable procedures to prevent unauthorized access to, and the misuse of, personal data.
We use appropriate business systems and procedures to protect and safeguard the personal data you give us. We also use security procedures and technical and physical restrictions for accessing and using the personal data on our servers. Only authorized personnel are permitted to access personal data in the course of their work.
Call Recording and Monitoring
Your right to your personal information
Under the General Data Protection Regulation, you have the right to request a copy of the personal information we hold about you. You also have the right to request that we erase any personal information we hold, where Underworld Tours has no compelling reason to continue processing this data.
If you wish to request this information, please contact us via the form on our website. We will then send you a form which you will need to complete and send back to us by post. We will also require you to provide two forms of identification. Once we have received your information request and your identification, we will respond within one month.
Raising queries or concerns
If you have any questions, comments, or concerns about data protection at Underworld Tours please submit a form via our website.